Monitoring Absences and Withdrawal Due to Absences
The Offices of Academic and Student Affairs monitor the number and timing of excused and unexcused absences from pharmacy forums, professional development activities, and classes; especially absences that occur when point-generating activities are scheduled (e.g., an exam).
Absences totaling 20 or more consecutive calendar days, or 20 percent or more of any course (whichever is less), for any reason during any phase of the curriculum will result in an automatic withdrawal from the Doctor of Pharmacy Program.
Excessive Unexcused Absences
Students who have excessive unexcused absences in a course will receive a grade of “F” for the course (see “Attendance and Absenteeism Policies in the Student Handbook”).
It is the student’s responsibility to inform course coordinators, instructors and the Assistant Dean for Student Affairs prior to an absence from class, quizzes, exams, or any other scheduled class activity. Students who contact course coordinators, instructors and the Assistant Dean for Student Affairs are eligible to receive an excused absence depending on the reason for the request (see “Excused Absences during the P1, P2 and P3 years”). Students have one week from the date of the absence to obtain an excused absence by providing documentation for the absence (see “Excused Absences during the P1, P2 and P3 Years”). Failure to inform the course coordinators, instructors or the Assistant Dean in advance of an absence will result in an unexcused absence.
Students who miss a point-generating activity, whether scheduled or unscheduled (e.g., a pop quiz), when absent from class will earn a zero for that activity unless they contacted their course coordinators and instructions prior to the absence, even if the student received an excused absence from the Assistant Dean for Student Affairs. Similarly, students who are absent from class in courses that use attendance in calculating the grade will earn a zero for attendance each day they are absent unless they contact the course coordinators and instructors prior to the absence, even if the student received an excused absence from the Assistant Dean for Student Affairs. Exceptions to this policy may be granted on a case-by-case basis when extenuating circumstances exist (e.g., a student experiences an injury that requires hospitalization).
Students are responsible for obtaining information presented and discussed in class during the day or days they are absent. Course coordinators and instructors are not responsible for reviewing information when the student is absent from or tardy to class. Additionally, course coordinators and instructors are not responsible for contacting the student, or reminding the student, to make arrangements to make up point-generating activities missed during an excused absence. It is the student’s responsibility to make these arrangements. If the student fails to make these arrangements, the student will earn a score of zero for that activity.
Unexcused absences from any quizzes, examinations or in class assignments will result in a score of zero on each quiz, examination or assignment missed.
Policy for Making up Point-Generating Activities Missed during an Excused Absence
For excused absences that result in missing an exam or quiz, the instructor may either schedule a make-up exam or quiz, or add the point value of the exam or quiz to the final exam. The instructor also may offer fewer points for a make-up exam or quiz when compared to the points associated with the original. It is reasonable to assume the make-up exam or quiz will require a greater understanding of the material than the original.
For excused absences that result in missing a presentation or other point-generating team activity (for example, a team presentation), the student shall receive a score of zero for that activity unless the instructor is willing, and time is available, to reschedule the activity.
Excused Absence for Organizational Travel
Students traveling to professional organization meetings should only do so if they are in good academic standing and have passing grades in current courses. Students who meet these criteria will be granted an excused absence and travel reimbursement from the College or organization. It is the student’s responsibility to collect verification of passing grades in each course between 21 and 10 days prior to the scheduled meeting. Completed forms must be signed by the Associate Dean for Academic Affairs before the submission to the Office of Student Affairs.
Non-Assigned Campus Class Attendance and Examination Policies
P1 through P3 students assigned to the College Station campus may request to attend class and to complete point generating exercises at the Kingsville Campus. P1 through P3 students assigned to the Kingsville Campus may make a similar request to attend the College Station Campus. Students cannot use this policy to request a change in an assigned Introductory Pharmacy Practice Experience (IPPE) site nor does this policy supersede policies established by the Office of Experiential Education for IPPEs. Please see the Student Handbook for additional details.
Students are expected to arrive to class on time to prevent disrupting fellow colleagues. If a student is tardy to class, the instructor may count the student as absent. Additionally, students are expected to remain in the classroom for the duration of class and avoid leaving and returning to the classroom during class time.